Communications Coordinator, f/t, Ontario Council for International Cooperation, downtown Toronto, Ontario
Date posted to RCEN & GoodWork: Mar 20 2017

OPPORTUNITY POSTING

Position: OCIC Communications Coordinator
Organization: Ontario Council for International Cooperation
Location: Downtown Toronto, Ontario

  • Term: 1 year contract
  • Deadline: March 31, 2017 – 12 noon
  • Salary: $39,000 - $40,000 + benefits / year
  • Interviews: April 10-11, 2017
  • Beginning: Late April 2017

Background:

The Ontario Council for International Cooperation (OCIC) is an expanding community of Ontario-based international development and global education organizations and individual associate members working globally for social justice.

Position Description:

Reporting to the Executive Director, the Communications Coordinator will work closely with OCIC staff and volunteers, members, key stakeholders and funders in achieving the Councils’ collective goals, outlined in our 2013-2018 Strategic Plan and Collaborating for Development Effectiveness CIDA contribution agreement.

Program Activities:

In 2017-2018 OCIC communications program activities include, but are not limited to:

  • Maintaining and furthering OCIC’s website and social media presence
  • Producing monthly e-Bulletins, weekly Opportunities postings, and ongoing announcements and news releases for OCIC activities, programs and reports
  • Monitoring media for key sector related news
  • Leading the development and launch of iAM e-Magazine Vol. 9
  • Coordinating the development of International Development Week (IDW) communications materials
  • Contracting and working with design consultants to develop collateral materials for the Council or its specific initiatives

Scope of Work:

The Communications Coordinator is responsible for managing the implementation, ensuring the evaluation, and reporting on the results of each of the Council’s communications programs in the following ways:

Implementation

  • Ongoing maintenance of the OCIC website, including copywriting and copyediting, ensuring timely approvals of Opportunities and event postings, liaising with members and other website users regarding communications services, and ensuring content is accessible to persons with low vision
  • Coordinating and disseminating monthly e-Bulletin and weekly Opportunities postings
  • Copy editing and disseminating OCIC and member announcements through listserv, social media (Facebook, twitter), Event Brite and other channels
  • Managing subscriptions to OCIC listservs
  • Providing leadership in developing and maintaining an overarching communications strategy
  • Coordinating the development of IDW communications materials for the OCIC Global Changemaker Awards, and additional OCIC IDW events
  • Overseeing development of an e-Bulletin / communications style-guide
  • Supporting staff and key volunteers in establishing and maintaining email accounts and communications items for OCIC events, as requested
  • Ensuring OCIC brand guidelines are utilized in all communications streams
  • Providing leadership in the development of the OCIC Annual Report
  • Encouraging and facilitating broad-based and meaningful participation of members and volunteers in communications activities (eBulletin, website, iAM), as appropriate
  • Maintaining a database of community and mainstream media contacts
  • Ensuring gender equality and anti-oppression themes and results are integrated into the Councils’ communications activities as outlined in Collaborating for Development Effectiveness CIDA contribution agreement and OCIC policies
  • Managing and monitoring communications budget items with prudence
  • Other duties, as assigned

Monitoring & Evaluation

  • Ensuring processes are undertaken to assess the effectiveness of key communications activities
  • Synthesizing data, preparing qualitative, quantitative and financial reporting items, and providing recommendations for adjustments to programs to the Executive Director on a bi-monthly basis
  • Documenting and reporting good practices and lessons learned to the Executive Director and relevant Board Committees on a quarterly to bi-annual basis

Reporting on Results

  • Ensuring communications activities are completed according to the descriptions, budget and timeline established in the Councils’ funding agreements and annual work plan, approved by the Board of Directors, and monitored by the Executive Director
  • Capturing quantitative data on an ongoing basis, using event registration software, participant lists, attendance sheets, social media account analysis, and website analytics, which feed into a master Event Tracking Sheet
  • Capturing qualitative data through a combination of activity-specific evaluation forms, surveys, and/or Committee evaluation meetings and informal discussion
  • Providing quarterly quantitative, qualitative and financial reports for communications activities

Organizational Development / Support

The Communications Coordinator is also responsible for:

  • Actively participating in staff meetings and providing input towards the development of new policies to direct operational practice, as required
  • Providing administrative support to the Executive Director, Board of Directors and its Committees, as requested
  • Representing OCIC, the Executive Director, Board of Directors and its Committees at events or external meetings, when requested
  • Responding to general telephone and email inquiries
  • Other duties, as assigned

Desired Experience, Skills and Qualifications:

The ideal candidate will have:

  • Post-secondary education in communications, journalism or related fields and/or the equivalent combination of education and experience
  • A minimum three years communications experience
  • Clear, engaging and effective written and oral communications skills
  • Knowledge and usage of social media platforms
  • Proven in-depth understanding of the best uses of print and broadcast media
  • Demonstrated success executing and measuring successful media campaign
  • Excellent presentation and facilitation skills
  • Demonstrated experience with media positioning of complex and controversial social issues
  • Experience or proven interest in international cooperation, humanitarian and/or public engagement work
  • Knowledge of or experience working within the non-profit sector
  • Experience with email marketing services, such as Industry Mailout, Mail Chimp
  • PC proficiency with MS Office. Knowledge of In Design, Photoshop is an asset.
  • Demonstrated experience with program planning, development, implementation, monitoring and evaluation
  • Demonstrated ability to work independently with minimal supervision to accomplish high-profile tasks and to meet multiple and concurrent deadlines
  • Demonstrated good judgment and discretion
  • Detail oriented, with experience managing logistics
  • Experience working with funders, such as Global Affairs Canada
  • Understanding of Results Based Management (RBM) (desirable)

Application Details:

Qualified applicants are invited to submit: a cover letter; resume; self-introduction video demonstrating clear, engaging and effective communication skills (maximum 2 minutes in length); relevant writing sample (maximum 4 pages in length); and complete contact information for three professional references to:
info mask ocic.on.ca*
by no later than 12 noon, Friday, March 31, 2017.

Interviews with short-listed candidates will be conducted the week of April 11, 2017 and the position will begin in late April 2017.

While we appreciate the interest of all applicants, we will only communicate with those short-listed for an interview.

As an equity seeking organization, OCIC encourages applications from individuals that represent the full diversity of communities in Canada, including complexities of intersecting identities such as ability, age, class, gender, race and sexual orientation.

When applying, please indicate that you saw this posting at RCEN.ca.

*Note: e-mail addresses above (if any) have been masked to reduce spam.
To form the correct address, rejoin the two portions, separated with @.

 

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